Advisory Consulting Partner Administrator

Recruiter
Location
Dublin
Salary
Competitive
Posted
18 April 2017
Closes
18 May 2017
Ref
15844
Position / level
Professional
Contract Type
Permanent
Hours
Full Time

The role

As Partner Administrator you will be involved in supporting Partner(s)/ Director(s), Senior Managers and Managers within the Consulting group in the Advisory practice.  Prioritising, multi-tasking and ensuring the smooth day-to-day operation of the consulting senior management team whilst maintaining a high level of confidentiality on all matters.

The successful candidate will have at least 2 -4 years’ PA experience in large scale corporate environment.  The role involves some traditional secretarial and administration functions as well as providing support to other Pas/EA’s when required. 

Responsibilities
 

  • Complex and extensive diary management for the team. Scheduling meetings for the group.  Setting up annual appraisal/coaching meetings.  Monitoring progress of same
  • Organising extensive travel itineraries, currency and visa requirements
  • Managing all forms of incoming mail, including electronic mail (replying, taking action, filing and forwarding where appropriate.)
  • Summarising of action lists for Partners/Directors/Senior Managers, ensuring daily priorities and actions are fully supported with relevant background correspondence/research. 
  • Managing telephone calls, using initiative to identify alternative contacts where required.
  • Anticipating needs of Partners/Directors/Senior Managers in relation to resources, travel and accommodation and respond as required.
  • Producing and maintaining a schedule of meetings/conference calls. Assisting with the preparation of agendas and the collation of relevant papers. 
  • Ensuring that the Firm’s standards are met/maintained on all correspondence etc using PwC branding formats.
  • Producing letters, proposals, presentations and reports to a high standard using Word, PowerPoint and Excel.  Filing and maintenance of files.
  • Providing ongoing support for other PAs/support staff.
  • Managing the team’s accounts – co-ordinating monthly fee issue for the group, preparing time/expense reports, preparing and issuing bills to clients; and
  • Maintaining and updating the ContactPoint database.


Experience Required

  • Minimum 2 -4 years relevant experience in a similar role within a professional environment.
  • MS Office skills in particular, advanced Word, Excel and PowerPoint is essential
  • Copy and Audio typing (min of 65 wpm – accurate typing).
  • Intermediate knowledge of Lotus Notes or other email system
  • Minimum Leaving Cert qualification


Skills/Personal Qualities:

  • Ability to establish and maintain effective working relationships at all levels both internally and externally
  • Strong problem solving skills and a high attention to detail and accuracy
  • Demonstrated ability to work under pressure and to manage a high degree of ambiguity, completing all assignments on or ahead of scheduled deadlines
  • Evidence of demonstrating flexibility in approach to work duties

If you are interested in apply for this role, please click APPLY.